
    IV.  RECONCILE ACCOUNT
 
    Selecting this mode enables you to reconcile or balance your account against

the statement issued by the bank.  The procedure essentially is similar to that
used to manually reconcile a statement and regular checkbook except that
CHECKING searches out the uncleared transactions, does the arithmetic and
displays the results.  If the account balances the transactions that you have
cleared will be permanently marked as such on the file disk.
 
    Prior to actually reconciling the account verify that any bank debits or
credits shown on your statement have been entered.  Most reconcile errors occur
because of a missing entry.  When you are ready proceed as follows:
 
1.  Select RECONCILE ACCOUNT from the main menu.
 
2.  CHECKING will prompt you for the bank statement balance (NOT the checking
account balance).  This can be any amount from 0.00 to 99999.99.  Dollars and
cents entry rules apply.
 
3.  Upon entering the balance CHECKING will ask you to verify that your entry is

correct.  If you answer (N)o you will return to the main menu.
 
4.  Answering (Y)es will cause CHECKING to scan for the first uncleared
transaction and display it.  If no uncleared transactions are found no display
will occur.
 
5.  At the bottom of the screen, below a blue line, CHECKING will prompt you
with RETURNED (Y/N).  If the displayed transaction has been cleared through the
bank (listed on the statement) enter (Y)es.
6.  If the transaction has NOT cleared simply default, which will enter (N)o.
When the RETURNED (Y/N) prompt has been acknowledged CHECKING will retrieve the
next uncleared transaction.
 
    When all uncleared transactions have been displayed and checked off,
CHECKING will perform the necessary calculations and display the results.  If,
after adding the uncleared credits and subtracting the uncleared debits from the

statement balance, the result (the "calculated" balance) agrees with your
current account balance CHECKING will display ACCOUNT BALANCES.  The total of
all uncleared credits and the total of all uncleared debits will be displayed
along with your current balance.  During this display period some disk
housekeeping will be performed if any transactions were cleared.  If none were
cleared no disk activity will occur and the main menu will return after a short
delay.
 
    If the calculated balance does not agree with the current account balance,
CHECKING will display ACCOUNT DOESN'T BALANCE and sound a buzzer.  The
calculated balance, current balance and the resulting error will be displayed.
The error will be negative if the calculated balance is lower than the current
balance.  CHECKING will prompt you with RECONCILE AGAIN (Y/N).  Defaulting
enters (Y)es and takes you back to the start of the reconcile mode.  Any
transactions that were checked off as cleared remain cleared.  If you decide not

to reconcile again and transactions were checked off as cleared the marker index

on the file disk will be loaded in again to restore all data back to the
original condition.  The main menu will then return.
 
    Failure to balance is usually caused by not making timely entries to the
account or entering incorrect amounts.  It is suggested that entries be promptly

made.  The account should be immediately reconciled upon receipt of the bank
statement.  Although it is very unusual, banks do make errors and only by
reconciling can you locate and correct them.
    V.   DISPLAY TRANSACTIONS
 
    Selecting this mode of operation permits you to retrieve and display your
checking account records.  Due to the variety of search modes and display
features, selections are made sequentially from several menus.  Upon entering
the display mode CHECKING will screen the SEARCH & DISPLAY MENU.  This menu
offers the following search options:
 
A.  AUTOTELLER WITHDRAWALS
B.  PAYEE
C.  SERVICE DEBITS
D.  TRANSACTION AMOUNTS
E.  CHECK NUMBER
F.  UNCLEARED TRANSACTIONS
G.  DEPOSITS
H.  TRANSFERS
I.  MEMOS
J.  ALL TRANSACTIONS
 
    Making a selection will cause CHECKING will prompt you with SCREEN OR
PRINTER (S/P).  Defaulting selects a screen display.  If a printout is selected
a second menu will offer PRINTER DISPLAY OPTIONS.  A normal printout includes
all entered information in a transaction including the amount and the resulting
balance fields.  If you do not wish to print either of these fields select the
appropriate suppression option.  Defaulting results in a normal (full) display.
 
    After selection of the display mode CHECKING will permit you, in most cases,

to limit your search to a specified date range.  The DATE OPTIONS menu permits
limiting the search to a specified year, month-year combination or an exact
date.  If this entry is defaulted the search will not be date-limited and any
transaction containing the requested information will be displayed.  NOTE:  If
you select a date option and then default the requested date entry you will
return to the MAIN MENU.
 
    When entering a date option the required format depends on the particular
option selected.  An exact date must be entered in the same manner as any other
date entry in the program.  If a year is selected enter any two digit value.
Month-year requires that the month be separated from the year by a hyphen (-).
CHECKING will reject any incorrect format and will sound a buzzer to alert you.
 
    Following the date option the program action will depend on the original
search option selected.  If you selected autoteller withdrawals, service debits,

deposits, all transactions or uncleared transactions, searching will commence
immediately.  If any other option was selected CHECKING will request additional
information:
PAYEE:  Enter the desired payee's name.  CHECKING has the ability to PATTERN
MATCH the name with the filed data.  For example, if the letter S is entered as
a payee any name starting with S will be displayed.  If SA is entered only those

payees with SA as the first two letters of their names will be displayed.  If
you enter SAM the payee's name must begin with SAM to be displayed.  Care must
be exercised in using this feature to avoid a confusing display.  It is
suggested that enough of the payee's name be entered to avoid picking up
unwanted data.
 
Upon entry of the desired payee CHECKING will prompt you for a MEMO
(defaultable).  If you default this option all records will be searched without
regard to the memo.  If a memo option is entered only those records matching
both the payee and the memo will be displayed.  As with the payee, the memo may
be pattern matched.
 
TRANSACTION AMOUNTS:  Enter the exact amount being searched.  Dollars and cents
entry rules apply.  Only those transactions filed with the specified amount will

be displayed.
 
CHECK NUMBER:  Enter the consecutive MICR number of the desired check.  After
the check number has been entered CHECKING will ask COMPUTER CHECK (Y/N).  If
the number being searched has an 'X' appended, it is a computer-generated check.

This search mode does not retrieve voided checks.
 
TRANSFERS:  CHECKING will ask if the transfer was IN OR OUT (I/O).  Enter
accordingly to start the search.
 
MEMOS:  Enter the memo to be searched for.  Pattern matching is permitted.  Use
this search mode for voided checks by entering the MICR number in response to
the MEMO prompt.
 
    As each transaction containing the desired data is located the data will be
displayed on the screen or printer according to the display option selected.
Screen displays are one transaction per screen.  On each screen display CHECKING

will prompt you to CONTINUE SEARCH (Y/N), except when the last transaction on
file has been retrieved.  Aborting the search will return you to the main menu.
 
    Printouts will be headered with the program title, run date, page number (if

more than one page) and the account number.  Data will be in columnar form
consisting of the transaction date, check number (if applicable), payee's name
or type of transaction, memo (if any), transaction amount (if not suppressed)
and resulting balance (if not suppressed).  Up to 50 lines are printed on each
page.  Printouts of a particular transaction type (such as deposits) will be
totalized and the result will be printed at the end of the run.  The end of a
run is signified by the paper being form-fed to the start of the next page and
the sounding of the beeper.  The main menu will then return.
 
    Considerable disk activity is required for many of the searches.  The more
restricted the search is (e.g. by date or memo) the longer it will take to
locate the desired data.  All searches start with the earliest transaction on
file.  A full file search (2000 records entered) may require up to four minutes
to examine all records if three fields are being searched (such as date, payee
and memo).  NOTE:  The CBM 1541 disk drive may overheat under such prolonged
operation.  Some type of cooling provisions, such as small fan blowing over the
rear of the drive, should be made if extensive searching is to be undertaken.
 
    VI.  DISPLAY CURRENT BALANCE
 
    Selecting this mode will display the current balance directly on the main
menu screen.  After a delay of approximately five seconds the menu prompt will
return and the beeper will sound.  This display does not require any disk
activity as the balance is always in memory when CHECKING is in use.
 
    VII. TERMINATE PROGRAM
 
    Selecting this mode will terminate CHECKING and will display @$0 (the WEDGE
directive for displaying the disk directory).  Although all data will be erased
from memory the program will not be disturbed and may be started again by typing

RUN and pressing RETURN.
 
    NOTE:  If you wish to exchange file disks and work with a different account
you must end CHECKING, insert the new file disk and RUN the program again.  Be
sure to enter the correct account number and ID code for the new disk to avoid
having the program abort.
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